Documentation
to be Requested--General and Process
Related. At the conclusion of the opening
conference, the Inspector shall request access to
or copies of the documents listed at L.5.a. through
L.5.m. below. Initially, to expedite the inspection
process, only access to documents should be requested.
During the inspection, as potential violations of the
standard are observed, copies of the written
documentation described below shall be requested to
substantiate citations.
a.
OSHA 300 Logs for the past 3 years for both the employer
and all process-related contractor employer(s).
b.
Employer's written plan of action regarding the
implementation of employee participation.
c.
Written process safety information for the unit(s)
selected (see L.7.), if available, such as flow
diagrams, piping and instrumentation diagrams
(P&ID's), and process narrative descriptions.
NOTE:
The employer is required to compile process safety
information on a schedule consistent with the employer's
schedule for conducting the process hazard analyses
(PHA).
d.
Documented priority order and rationale for conducting
process hazard analyses; copies of any process hazard
analyses performed after May 25, 1987; team members;
actions to promptly address findings; written schedules
for actions to be completed; documentation of resolution
of findings; documentation verifying communication to
appropriate personnel; and 5-year revalidation of
original PHA required by standard.
e.
Written operating procedures for safely conducting
activities in each selected unit; annual certification
that operating procedures are current and accurate;
written procedures describing safe work practices for
potentially hazardous operations, including (but not
limited to) lockout/tagout, confined space entry,
lifting equipment over process lines, capping over ended
valves, opening process equipment or piping, excavation,
and control over entrance into a facility of
maintenance, laboratory, or other support personnel.
f.
Training records for initial and refresher training for
all employees in the selected unit(s) whose duties
involve operating a process; methods for determining the
content of the training; methods for determining
frequency of refresher training; certification of
required knowledge, skills, and abilities to safely
perform job for employees already involved in operating
a process on May 26, 1992, who have not received initial
training; and training material.
g.
Pre-startup safety review for new facilities and for
modified facilities when the modification is significant
enough to require a change in the process safety
information; documentation of employee training.
h.
Written procedures and schedules to maintain the ongoing
integrity of process equipment; the relevant portions of
applicable manufacturers' instructions, codes, and
standards; and inspection and tests performed on process
equipment in the unit(s) selected.
i.
Hot work permit program and active permits issued for
the unit(s) selected.
j.
Written procedures to manage change to process
chemicals, technology, equipment and procedures; and
changes to facilities that affect a covered process.
k.
Incident investigation reports for the unit(s) selected,
resolutions and corrective actions.
l.
Written emergency action plan including procedures for
handling small releases and evidence of compliance with
1910.120(a), (p), and (q), where applicable.
m.
The two most recent compliance audit reports,
appropriate responses to each of the findings, and
verifications that deficiencies have been corrected.
6.
Documentation to be Requested--Contractor-Related.
The following information relating to contractor
compliance shall be requested:
a.
Documentation from Employer:
(1)
Information relating to contract employers' safety
performance and programs;
(2)
Methods of informing contract employers of known
potential hazards related to contractor's work and the
process and applicable provisions of the emergency
action plan;
(3)
Safe work practices to control the entrance, presence
and exit of contract employers and contract employees in
covered process areas;
(4)
Evaluation of contractor employer performance in
fulfilling responsibilities required by the standard;
(5)
Contract employee injury and illness logs related to
work in process areas; and
(6)
A list of unique hazards presented by contractors' work
or hazards found in the workplace that have been
reported to the employer.
b.
Documentation from Contract Employer:
(1)
Records showing employees receive training in and
understand safe work practices related to the process on
or near which they will be working to perform their jobs
safely;
(2)
Known potential fire, explosion or toxic release hazards
related to job, and applicable provisions of emergency
action plan; and
(3)
A list of unique hazards presented by contractors' work
or hazards found in the workplace that have been
reported to the employer.
NOTE:
The documentation described at L.5. and L.6.a. may also
be required of the contract employer, depending on the
scope of the contract employer's activities.
